Hi Eoghan, each Tableau Desktop user will need a separate license, and according to the licensing agreement, each license should only be in use by one person. Licenses are perpetual (i.e. the right to use Tableau is a one-time purchase per user), but there's an annual maintenance subscription if you want to keep receiving updates and support after the first year. More info here: Buy Tableau | Tableau Webstore
Note that not every user of Tableau will need Tableau Desktop. They can use the free Tableau Reader, for instance, if they're just consuming data. Tableau Desktop is only needed for users who are constructing reports and doing analysis.
I'd say that whether or not they need Tableau Server depends on their use case, not on their data. For instance, even if they had SQL databases, they could just directly connect to those. However, Tableau Server is potentially a great way to serve up views to consumers and to centralize data sources for the org.
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Tableau Desktop Personal Edition costs: $999 per user.
Tableau Desktop Professional Edition costs: $1,999 per user
As per your requirement, you should go with the Professional edition. As mentioned above only one user can use one licence. You only have to pay once for the Desktop and you'll get update till 1 year of your purchase. Yes, initial build is fine but Tableau frequently launch with the new updated versions as per the industry trends (it feels good to be updated).
In your case, as mentioned if 10 people have to develop dashboards/reports then you can suggest 5-7 Tableau Desktop professional licence or if only one person will develop and others want to see the dashboards/report and with interactivity then you should go with few Tableau Server licences.
Tableau server is used to share the dashboards/reports with the staff without any hardware installation on the staff system, to update the data and for security, maintenance and many more are the benefits of Tableau Server.
I'll recommend to visit Tableau website for licences and Talk to the sales people with whatever your requirement, they will give you the best possible solution.
Hope you're somewhat clear with the your query.
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David Li couldn't of said it better. I will add one thing, though.
I would hold off on getting Server (or Cloud- which is also another option) and use Tableau Reader for a little bit. This will get the organization's feet wet with using Tableau. Once they give the green-light on using Tableau, then the benefits of Server will definitely be cost-effective. Tableau is an investment for a business if (and only if) it is used. Ask how many people will actually be creating reports, and how many people will actually be viewing them.
Lesson learned from experience:
Scenario 1: "Oh we don't need too many desktop licenses, just one or two". This leads the one Analyst with the license swamped with work as the business ends up loving Tableau and needs him/her to create report after report. This is also viable if this is what he/she has been hired for, but if they have other work to do- it can get messy.
Scenario 2: "Everyone needs a license". This can lead to the organization spending money on Desktop/Server licenses that they don't need when some people simply do not like switching to new technology (which is a shame).
I will also say not everyone needs desktop. Tableau Server has web-edit capabilities which is good enough for basic questions like "What were my Sales last year vs. last?"
Hope this gives you more info!
Thanks all, very helpful.
David, that's fine. In the case of this company, I will be the primary person constructing the dashboards/storyboards and they will take the completed data as a basis for reporting and understanding their business. So I think the reader idea could well work here, i.e. desktop for the builder, reader for the directors and finance department.
Thanks again for the suggestion.
Thanks for the info, particularly on the server aspect of it. By that I read it almost like a pseudo shared drive that staff can access, that sounds quite convenient I must say, particularly as this company has several different physical offices.
I suspect a teleconference with the company and the Tableau sales team would be quite useful.
Thanks very much. Good idea, particularly with the as yet unknown variable of usage in practice, food for thought. I think this idea of going piecemeal will be well received, particularly as it requires only a minimal outlay initially.