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It is usually good to allow only certain people to publish workbooks in 'approved' projects, besides having a sandbox. Otherwise some people will get confused because so many workbooks are in that project with cryptic names, duplicates (version1, version2, .etc).
* Let everyone publish in the sandbox.
* Let everyone view everyone's workbooks, so pragmatic dashboard/visualisations can be shared instantly. If the data is sensite the permissions can be set more strict.
* If someone wants a workbook to be published in the Sales project, let them ask the 'Tableau QA' guy or girl to have a look at it for both content (is the data right) and format (corporate guidelines on look and feel, naming). If the workbook is ok, it will be moved to the project
* New versions of the workbook have to go through the same process.
Yes, it takes some more time to get a workbook published in the 'right' project, but the QA process avoids confusion.
Johan de Groot