Interesting question. I just looked at our server, and I see what you mean. Each account would need to be selected before clicking Actions->Site Role to change from unlicensed to interactor (or whatever). You can sort all of the unlicensed to the top by clicking the Site Role column header, but if you have a large quantity, that can be tedious.
I have a question, and this is not a "why aren't you doing it right" question, I really am curious based on Tableau Server's licensing scheme, what license model are you using? user or core? If user, why not core? It seems like core will eliminate this question. If it doesn't, please tell me why/how, as it will help me with future decisions. I appreciate your response.
We have two Tableau servers, both with Core licenses as we have a distributed enterprise installation. Because our business is so large, a routine synchronization of DL’s can result in the addition of 35000 new users. You are correct that it gets very tedious clicking check boxes 35000 times to license all the new users!
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I agree, that would be VERY tedious. We are not yet large enough for a core license, so this is news to me. I had mistakenly assumed that because a core license is unlimited users, that would eliminate the need to specifically license users by name. This sounds like a good subject to post in the Ideas section.
Yes, but the select all here really does select EVERYONE. That means you have to change everyone on the list to one license level. So, if someone is a site admin, and you select all and set it to interactor, you are downgrading your site admins. If you only want to change those that are "unlicensed" then you still have to click each one. Yes, you can move those folks to the top of the list. But if there are hundreds of folks, say when you are setting up a new server, this becomes very tedious.
If there is a way around this I would really like to know.
Am I hearing correctly that when an AD sync runs and if the user does not already exist on TS, then they are added with an unlicensed designation by default?
Things change in 8 months...
Katherine Woods wrote:
Yes, but the select all here really does select EVERYONE. That means you have to change everyone on the list to one license level. So, if someone is a site admin, and you select all and set it to interactor, you are downgrading your site admins...
So is this something that you verified/tested? Just curious.
Katherine Woods wrote:
Because our business is so large, a routine synchronization of DL’s can result in the addition of 35000 new users.
Jeff brings up a good point that we need clarification on: Is your sync'ing with Active Directory (AD) groups or some other form? Because you can set the default license level during the +Add Groups process when you connect Tableau Server to an AD group. I'm assuming "DL" means Desktop License?
Yes, we are using AD groups. We will change our default licensing level, I appreciate the suggestion.