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Please check the below links ,Hope it would be helpful ..
Thanks Sree,that was quite helpful.
1) If the data is viewable by everyone: Simply set the permissions according to the user when publishing to Tableau Server.
3) No. People who have access to the Tableau Server can subscribe to a report. One option is to use coding, like a batch script, and use tabcmd to get a report and email it to whomever. This would be something custom on your part.