That would be so helpful!
Thank you for your response!
Erin Gehn wrote:
Additionally, (and I can branch this off)
Could I set up subscriptions per active directory groups or by positions within the company (that have been imported into Tableau via active directory)?
Here's something that may work...
When a User is added to the Server they have no email address. Same thing goes for an AD faceless (a.k.a. service) account (it's still considered a "User"):
See, the Email box is blank.
So what you would do is add the email distribution list into the Email and Confirm Email boxes. Now, all you have to do (ha ha ha) is log in to the Server as that AD "person".
Using my above example, I would sign-in using DTNA_FCC_o_FCCCENGR:
Then go to the workbook(s) and subscribe to them.
However, once you enter an email address you can never blank it out. The only way to clear it that I know of is to delete the User and then Add them again.
However (again) as an administrator you CAN change the email address of a user.
I am not a good source for AD discussion so if anyone who does know it well can chime in and correct me I'm cool with that.
Taking this in a parallel direction, if you have LDAP authentication then life is even easier! Create your own phoney faceless "users" that only you use, set up their email address as a distribution email address, and then log in to the Server using that faceless account, and subscribe to whatever reports you want to.
Hey Matt Lutton, don't you use LDAP? Could you test this method?
I don't believe so. I use local authentication.
Uh, ****, sorry Matt, that's what I meant, local authentication (too many thoughts and only one clogged filter ). Can you create dummy users and give them no email address or, if it's required, an email address that is an email distribution list (or maybe just a dummy email that can be changed later)?
You do not have to give users an email address when adding them to Server; so yes, you can create dummy users with no email address.
We have created a SPED email list in Gmail, and we've had our SPED users sign up for their subscriptions using this group email address, which could also forward to their actual email addresses. That's how we handle that scenario at the moment.
Cool, thanks Matt! There ya go Erin, an alternative depending on how authentication is done from the Server.
....Could I use local authority and active directory simultaneously?
Nope. You have to choose one or the other.
Although, that would be a sweet combo...