I'm going to blog about our journey from to very different licensing schemes that Tableau has for on-prem environments: Core and Subscription. I'm the lead Tableau Server administrator for our company and I'm also responsible for administering servers for Alteryx, Power BI On-Prem, and Alation. Luckily I have two great coworkers in India that greatly help me so my time isn't a total flurry of spinning plates and juggling *****, however, I'm still very busy so these blog entries will not be heavy with finely-grained details.
It finally happened to the joy or our ever-persistent and forever-awesome Tableau sales representative*. Behind the scenes my manager and our sales rep completed a nice deal where we will convert over from our core-based environment -- which is very overworked! -- to a subscription-based environment. The largest benefit of this conversion is that we will no longer be constrained by hardware My customers will benefit the most from this and I hope the ones on the east coast will experience improvements in access and rendering speeds.
The one big concern I have is our dependence on the Guest Access feature of a core-based environment. We are part of a global company (our parent is in Germany) and we do get other geographies coming to our Tableau reports from time-to-time. The Guest account is also used at some kiosks and locations that are displaying vizes to a group of people on a continuous basis. So moving to a subscription-based environment where one needs a license in order to view content is going to be a tough "data is for everyone" pill to swallow. However, as part of our conversion process and the need for Guest Access we will have a totally separate core-based Tableau Server but it will not be self-service because it will be a basic 8-core server.
Part of the package we paid for was Tableau Professional Services -- I'm glad my manager wisely did this. They have plenty of experience and best-practices/recommendations with such exercises and they will be helping me through all of this, from architecture recommendations to making the switch to subscription-based licenses. We are in a time-crunch and need to get this going quickly so in a few days I was assigned a Tableau Solutions Architect who will be working with me during my office hours We can have a person on-site or teleconference, our choice, so I decided to use teleconferencing.
We had our first WebEx meeting this morning and to keep in the spirit of this huge step forward I wore my Tableau Ambassador socks (see attached image). Our conversation was just over 1.5 hours and our battle plan is getting formed. More to come...
*Unfortunately, the day the purchase order was approved and we got the new licensing Salesforce assigned her to another account for no reason given to us. Needless to say, I am very unhappy with that decision